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Philosophy Underlying and Policies Governing the Publications of

The Journal of Agricultural Education

Adopted December, 1983

Revised December, 1995

Revised December, 2000

Revised May, 2005

Revised February 27, 2009

Revised September 23, 2014

Revised December 21, 2017

Revised May 15, 2018

 

Philosophy Underlying the Publication of the Journal

The Journal is to promote the profession of agricultural education by facilitating and expediting communication among members of the profession to the end that results of research, trends, developments, and innovations in agricultural education are widely shared. We possess a broad view of agricultural education that includes extension education, communications, leadership development, teacher education, and related areas that support the agricultural sciences.

 

Policies Governing the Publication of the Journal

Editing-Managing

1. The Journal shall be published under the oversight of the Editing-Managing Board.

  • The Editing-Managing Board shall consist of three members from each of the three regions of the AAAE. Regional board members will be elected at regional business meetings and serve staggered three-year terms.
  • Board terms and all offices serve on a calendar year.
  • The Editing-Managing Board of the Journal shall make an annual report to the AAAE.
  • The nine member board will elect a chair and secretary at the annual meeting. Officers will serve a one-year term.
  • The editor, past editor and regional editors shall be invited to attend meetings and provide information but shall not be voting members.

2. The duties of the Editing-Managing Board shall include:

  • Appointing the Editor for the Journal.
  • Cooperating with the editor to insure that the Journal is a refereed publication.
  • Advising the editor concerning any matters which he/she may refer to the board.
  • Establishing such policies as may be deemed necessary for the orderly development and publication of the Journal.
  • Making the decision as to the number of issues to be published in a given year considering the recommendations of the AAAE and the editor of the Journal.
  • Establishing subscription rates for the Journal for those agencies and individuals of AAAE.

3. The responsibilities of the Editor shall include:

  • Serving a one-year term as Editor-elect.
  • Serving a three-year term as Editor.
  • Serving a three-year term as past Editor.

4. The responsibilities of the Regional Editors shall include:

  • Serving as an ambassador for the Journal at AAAE Regional conferences.
  • Attending all Journal editing managing board meetings (face-to-face and conference calls)
  • Assisting the Editor with quality control of the Journal by proofreading final versions of manuscripts in the process of assembling each edition of the Journal.
  • Coordinating an independent review of articles in which the Editor is author or co-author.
  • Serving as Editor of special or theme editions of the Journal, if needed.
  • Assisting the Editor with the identification and selection of invited articles for the Journal.

Soliciting Articles for Publication

Submitting articles received to referees for critical review as to scholarly quality and appropriateness for publication.

  • Publishing articles approved by the referees.
  • Editing articles selected for publication.
  • Arranging for the production and distribution of the Journal.
  • Deciding whether or not themes should be established for certain issues.
  • Referring articles received to the editor of The Agricultural Education Magazine for his/her consideration if they seem more appropriate for publication in that journal.
  • Making an annual report to the Editing-Managing Board at the time of the annual meeting.

Philosophy

The content of the Journal shall be directed primarily to the audience of agricultural education. The Journal shall publish articles pertaining to any of the following (not a ranked order):

  • Reports of research underway or completed.
  • Descriptions and analysis of curriculum and program innovations.
  • Philosophical considerations.
  • Current trends and issues in agricultural education.
  • Theoretical considerations pertaining to research, curricula, and program development efforts.
  • Evaluations.

Manuscript Review

1. Manuscripts shall be selected for publication in the Journal on the basis of being:

  • The original work of identifiable persons and not that of anonymous authors.
  • Relevant and significant to agricultural education.
  • Timely in content.
  • In conformity with established priorities of content for specific issues.
  • Written in a scholarly manner.
  • Does not exceed 28 pages in length.  The title page, abstract, and references are excluded from this page limit.

2. An Editorial Review Board will be used in reviewing articles.

3. The following procedures will be followed to establish and continue the Editorial Review Board:

  • There will be 18 members of the editorial board.
  • Six members will come from each AAAE region.
  • Members will be nominated by the regional representative of the Journal Editing-Managing Board.
  • Members will be approved by a majority vote of the entire Editing-Managing Board.
  • Each member will serve a three-year term.
  • The member terms will be staggered initially by randomization of one, two, and three year terms of membership among the regional members.
  • No member will serve more than one full term. Members may not serve consecutive terms.

4. The following procedures will be followed in the review process.

  • An initial mailing of a blind manuscript will go to one member of the Editorial Review Board and two referees (selected by the editor) who is not a member of the Editorial Review Board.
  • A manuscript rejected by the reviewers a third time may not be resubmitted to the Journal.
  • Reviewers may, at their discretion, submit manuscripts to online databases or use other methods to authenticate the originality of the work under review.

5. Members selected to the Editorial Review Board must possess each of the following:

  • A willingness to serve on the Editorial Review Board.
  • A publishing record indicating the ability to write and evaluate referred journal articles. Members must have at least one article published in the Journal.
  • Active membership in AAAE.
  • A willingness to review and return manuscripts to the editor of the Journal of Agricultural Education in the requested time.

Publishing Guidelines

  • There is no specific number of articles to determine an issue of the JAE (typically ranges between 10 to 20 articles). There is flexibility in determining the number of articles per issue because JAE is published in PDF format.
  • The editor should follow the principle of timeliness in publishing the JAE. 
  • The editor shall have the discretion of determining the number of articles per issue. Editor’s decisions shall be communicated to the Board via updates at the annual meeting or conference call. 
  • The editor shall have the discretion of determining formatting changes of the JAE. Editor’s decisions shall be communicated to the Board via updates at the annual meeting or conference call.

Business Operations

1. The Journal of Agricultural Education shall be financed from money obtained from AAAE dues; from subscriptions sold to libraries; graduate students; and individuals not members of the American Association for Agricultural Education and other sources determined by the Editing-Managing Board and Editor.

2. Business operations of the Journal of Agricultural Education shall be shared by the Editor and the AAAE Treasurer as follows:

  • For member subscriptions, the AAAE Treasurer and/or AAAE Membership Coordinator will provide a list of current AAAE members to the Editor. The Editor will make sure that AAAE members have access to the Journal.
  • For Library Subscriptions:
  • The JAE Editor will maintain the JAE library subscription database.
  • The JAE Editor will send out library subscription renewal requests in August. The renewal forms will indicate the renewal agreements and payments should be sent to the AAAE treasurer.
  • The AAAE treasurer will receive all subscriptions. Once received, the treasurer will deposit checks, make copies of the subscription renewal forms, and send copies of the paperwork to the JAE Editor for entry in the library subscription database.
  • The JAE Editor will give each subscriber access to the Journal in the online system using IP addresses.
  • The JAE Editor will serve as the contact person for problems related to library subscription access.

Author Awards

The past chairperson of the Editing-Managing Board shall serve as chairperson of the Journal of Agricultural Education Outstanding Article Committee.

  • The editor shall annually select approximately 10 to 15 best articles from the present volume of the journal and submit them to the past chair of the Board as candidates for outstanding article for the volume. The editor shall consider reviewer evaluations when determining the quality of manuscripts. For example, ratings of accept or accept with minor revisions are used as the first sort. The past chair will then convene a committee of three AAAE members (e.g., AAAE Fellows), one from each region, to select the outstanding journal article for that volume. Committee members evaluate the articles using a rubric and z-scores are computed by the past chair of the Editing-Managing Committee.
  • The committee will select the outstanding article, a first runner-up, and a second runner-up. Award recipients will be recognized during the annual meeting of AAAE. An engraved plaque shall be awarded to the author(s) of the outstanding article, and framed certificates to the first and second runners-up. The Outstanding Article Committee Chairperson shall be responsible for arranging for the engraved plaque(s) and framed certificates, and have them available for presentation at the annual AAAE meeting.

JAE Dual Publication Policy and Retraction Procedure

The Journal of Agricultural Education promotes the profession by facilitating and disseminating research, trends, developments, and innovations in agricultural education. In order to accomplish this, the Journal insists that researchers and authors:

  • Present findings based upon actual research data.
  • Take credit and responsibility for the research they perform.
  • Publish original data and research findings.

The journal editor, in consultation with the JAE Editing-Managing Board, will consider retracting a publication for the following reasons:

  • There is evidence of plagiarism.
  • There is evidence of dual or redundant publication. The findings have previously been published without proper cross-referencing, permission, or justification.
  • There is clear evidence that the research findings are unreliable because of misconduct or honest error.

The journal editor will consider publishing a letter of concern if inconclusive evidence of research or publication misconduct by the authors is received. The journal editor will consider publishing a letter of correction if a small portion of a publication proves to be misleading, or because of honest error, or because the author list is incorrect.

Retractions, letters of concern, and letters of correction will be published in the Journal of Agricultural Education as soon as possible by the journal editor. Retracted articles are removed from the online Journal. Letters of concern and correction are appended to online journal articles. Articles may be retracted by their author(s) or by the journal editor. Authors who wish to appeal a retraction, letter of concern, or letter of correction, may appeal directly to the Journal of Agricultural Education Editing Managing Board. This board will be the sole and final arbiter of the appeal. By submitting a manuscript for review for publication in the Journal of Agricultural Education, all of the manuscript's authors agree to the provisions set forth in this document. The Journal does not consider papers presented at a research conference, and then published in the Journal to be redundant publication.

(Portions of the dual publication policy and retraction procedure were derived from the 2009 retraction guidelines provided by the Committee on Publication Ethics, under the terms of the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original author and source are credited. In this case, the authors who contributed to this document were Elizabeth Wager, Virginia Barbour, Steven Yentis, Sabine Kleinert on behalf of COPE Council.)

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